Pixelastic

Here's one more post in my productivity serie. This one is about the Dropbox service.

What is Dropbox ?

In a nutshell, Dropbox is a private hosting service, based on a cloud infrastructure. Once you've installed the app, one of your folders (default to ~/Dropbox) became synchronized with your Dropbox account. Every document that you save in that folder, and any subfolder you create, will immediatly be saved online in your Dropbox account.

In the real world, it means that you can easily share one folder and all its documents easily between all your computers. If you don't want to install the app, you can simply log to dropbox.com and download/upload any file you want.

How I use it

There a few ways you can use Dropbox. Here are a few of mine, feel free to add yours in the comments.

As I used to work on Windows (and I still have to sometimes), I always had to install a bunch of apps on a brand new computer before being able to start working. This includes the traditional antivirus, browser, music player, IDE, etc. Instead of going through the laborious process of downloading all the installer on each of the websites, I've saved them in my Dropbox and I just have to install Dropbox, then install the apps I need.

Instead of a bunch of todo.txt files spread accross all your computers, wouldn't it be tidier to only have one, shared ?

The same goes for the KeePass file, so you can have an easy access to all your passwords.

I also use it to synchronize my Tomboy notes between my computers (I'll go into more details in another note).

It might be a bit excessive, but I personnally also share my icons, sounds, wallpapers and other customization stuff, so I won't feel lost on a new computer.

Thanks to the amazing Doxie scanner (more on that on another note), I'm now a scan junkie. I scan all the official paperwork I got in my physical mailbox and store it in the Dropbox.

Be it a bill or a banking receipt, I scan anything that looks like official and that I might need again one day. That way, I know I can always connect to dropbox.com and find any official document of the past 5 years in a matter of minutes. This saved my day quite a few time already !

Last words

Dropbox is a free service. You can have 2Go for free, or pay for a more space. I personnaly only use a fraction of that so I stay on the free plan. I haven't mentionned it because I don't use it, but you can also share some folders with other Dropbox users, which is a nice addition when working on the same project.

This morning I started reading a lot of online blog post, framework description and other webdev material online I had in my bookmarks. After reading them, I saved them on my pinboard account to find them easily later.

Lot of good JS and CSS framework/libraries in there, I hope to be able to test them soon.

I also check my mailbox and respond to mails from my normal job. I shouldn't. I'm on a day off, I have to force myself to completly cut out those external calls.

Now, let's the work begin

Anyway, I finally finished the vimtutor. I still have a some difficulties to remember the mapping of the basic hjkl movement keys (I always want use k to move down instead of j). However, I feel confident enough in it to try writing my new code in it.

So, I headed to the Rails for Zombies tutorial. I thought it was free but the "win $5 worth of online teaching" / "next course costs $5" make me doubt it a little. Well, we'll see.

After registering to it, I wanted to save my login and password to KeePass as I always do.

Unfortunatly, KeePass on my Ubuntu machine works by using mono, and the keyboard interaction weren't that good (caret is slightly misplaced, inputs lags before getting displayed, text selection is weird). So I thought "Hey, let's see if there is a new version". Big mistake.

It appears that there was indeed a new version, a real one, with apt-get and stuff while mine was some hackish install I manually made a few month ago.

But wait, this means manually adding a ppa directory. No big deal, I trust the author. What ? Still doesn't work ? Hmm, I see. I need mono 2.6, and I only have 2.4.

What ? 2.4 is the latest available version on Ubuntu 10.10 ? You mean I must upgrade to 11.04 ? Hmm. Why not. I'll have to do it eventually, so let's go.

So I ran all my updates, to have the most up to date system. Unfortunatly, language-pack-gnome-fr doesn't want to upgrade so the OS upgrade isn't displayed.

Wait, what am I doing ?

And that's when I remember that my initial wish was to learn Ruby on Rails and that I was now on the road to upgrading my whole operating system. That is not exactly speaking procrastination, but it makes me do so much other things that my initial goal that I really looks like it.

I finally managed to purge my packets, upgrade to 10.10 and then to 11.04. But this took me 4 hours, and now it's 11PM and I guess I won't start this rails tutorial today, after all.

I'm slowly trying to move my development machine from a desktop Windows Xp to a laptop running Ubuntu. This is quite a long task because there are so much softwares I depend on on my day to day work. Most of them are crossplatform but I often need o find a Ubuntu equivalent, and sometimes it does not exists and I have to run the Windows app using an emulator.

This is exactly the case with KeePass. KeePass 2.0 is an improved version of KeePass 1.0 (obviously), that allows one to save all password in one place. The 2.0 version also permit to save more than single password, virtually anything, and adding little icons to each entry (when you start having 200+ entries, icons are a must have).

Enter Ubuntu world

The official 2.0 version is not supported under linux. There is a linux port, named KeePassX, but it does not support the .kdbx file format used by the official 2.0 version.

So I tried to run the Windows .exe file with Wine at first (I already had Wine installed to run another app), but it wasn't working with KeePass. I tried instead an other emulator, Mono, and running mono KeePass.exe totally worked.

Little tweaks ahead

First of all, I had to install two additionnal packages to make it open without errors : System.Windows.Forms and System.Runtime. So far, so good.

But, I quickly discovered that one of the most usefull features of KeePass, auto-type (Ctrl+V automatically fills a login/password field) wasn't working correctly. There was one more missing dependency : xdotool.

If you are running Ubuntu like me, do not install it from the official packages, this version is completly outdated and won't work. Instead, you have to manually install the latest version. If you are lucky and running a 64bits system, you can download directly the .deb file from here.

If you are running under a 32bits system like me, you'll have to manually install it. First grab the files from this link. Then, install the libxtst-dev package (it is needed for the install to complete), export the content of the .tar.gz file into a temporary directory and execute sudo make install.

Finally !

Now, you got KeePass 2.0 working under Ubuntu, and installed all dependencies needed to run the auto-type feature.

In a Windows environment, one can change KeePass preferences so that closing it only send it to the tray bar.This option does not seem to be working under Linux, KeePass still shows in the task bar even when minimized. I spent some time trying to fix that too, tetsing AllTray and other tray softs for linux but didn't managed to get what I wanted.

My computer was starting to get slower and slower for the past days. And I realized my automatic backup wasn't backing anything up for the past month.

And I realized I had different versions of the same files on my 2 laptops...

Well, it seems I have to do some cleaning up.

Synchronizing paperwork

I started by cleaning up my Dropbox folder. I removed shared folders with past clients, and created a "Paperwork" folder where I put all my invoices, contracts and general paperwork.

I also added my private KeePass file as well as other info I may need to access anywhere, anytime.

KeePass allow me to store all my login/password credentials in a secure way (protected by a master password). It is really useful to have this file on all my computers (and mobile phone).

Dropbox is excellent for storing simple files, that you need everywhere. Being able to access invoices and contracts even from my mobile phone proved quite valuable when meeting clients.

Hard backup of personal files

I've also changed my scheduled backups of personal files. I bought an Acronis True Image last year, and reconfigured it today.

I have a hard drive whose sole purpose is to save backups. I scheduled for the first of each month to save : my system state, my applications configuration, and my personal files (photos, saved gamed, writings, etc).

I manually started all this backups to have a clean start. I also forced the backup to restart a whole new file every 6 month (opposed to using the incremental backup).

Backing up my music and movies

I did not spent too much time figuring how to save my hundred of Go of music and movies. I rarely watch the same movies twice, so losing them won't affect me too much.

I occasionally re-watch series, though, but as most of my friends have the same tastes as I, I could very easily get them back from them, or download them (again).

Regarding music, well, I have quite a big collection, but most of it is already "backed up" on my portable mp3 player.

Automatic synchronizing with BitBucket

On my day work, I now always version my files using Mercurial. BitBucket offers unlimited storage, and unlimited public repositories. Private repo are limited to 5 users. As I'm mostly alone on projects that should stay private, this seems the best deal I could found.

Mercurial being a versionning system, I got all the benefits of a backup here, being able to revert to previous versions, update it whenever I want and access it from anywhere.

I wrote a custom Hg hook on commit to automatically push my repos to BitBucket at least once a day (I'll post the code in a future post).

MySQL Backup

I used to backup mysql databases on my work computer using a windows app. This was slowing down my computer on every boot as well and backup was thus only effective when I was working and not when I was on vacations.

Today, I wanted something a lot more flexible, so I set a cronjob on my main host coupled with a slightly edited autoMySQLBackup script.

This will automatically run everyday at midnight and make a local save (with daily, weekly and monthly rotate) of all my clients databases. Logs are saved on disk and gzipped, and will also be sent to a special backup@pixelastic.com mail address (stored on GMail).

This way I am sure to have my mysql backups on two different hosts, with daily and automatic saves, that I can access from anywhere if anything goes wrong.

Conclusion

It took me almost two full days to get the right tools, configure them and write my custom scripts but now, it is seamlessly integrated with my daily workflow. This is a weight off my shoulders, I know I can safely work as usual and my files are saved and easily accessible.